In recent years, speech-to-text software has progressed significantly. And just a few years ago, voice typing involved odd voices and mouth gestures that resembled something out of a Saturday Night Live sketch. Today, however, an increasing number of companies are integrating voice typing into their operations. It can be a simple way to save time and improve employee productivity, and it can be critical in making the company open to people with disabilities.
How to use Google Docs’ speech-to-text feature: Preparation
The Google Chrome browser is the only one that actually supports Google’s speech-to-text programme. You won’t need much planning if you already use Chrome, and you won’t need to download or instal any new applications or plugins. If you don’t already have Chrome, you can get it by clicking this page.
The only thing left to do is set up your microphone before you can start using Google’s speech-to-text programme. Since Google’s dictation programme has improved dramatically in recent years, most of the time using your device’s in-built microphone will suffice.
Step 1: Open a new Google Docs document.
Go to the Google Docs website using Google Chrome on your browser. Now is the time to log into your Google account if you haven’t already. Build a new Google Doc after you’ve logged in. We named our research “Speech-to-text in Google Docs – Test.” Make sure you save the article somewhere you’ll be able to find it later.
Step 2: Open the voice typing application.
The menu options at the top of the window should be visible inside this blank text. To start voice typing, go to the Tools menu and select Voice Typing. The keyboard shortcut Ctrl+Shift+S can also be used to open the Voice Typing window.
Step 3: Give Google Docs permission to use your microphone.
If this is your first time using Google’s speech-to-text app, you’ll need to give it access to your microphone. This is as easy as pressing “enable” when prompted in Google Chrome. The microphone symbol will turn red after you press “enable.” You’ve successfully implemented voice typing!
Step 4: Start typing with your voice.
You can now start speaking in a natural voice and watch as Google transcribes your voice to text with the microphone icon changed to red. There’s no need to talk robotically or at a comically slow speed, unlike with older speech-to-text apps. The dictation app from Google is designed to recognise natural expression. Our only advice is to pronounce longer or more complex terms clearly, as this is where the programme has the most trouble. Simply following these four steps will allow you to start voice typing, saving you time and energy that could be spent elsewhere. You’ll quickly become familiar with the app and build your own techniques for accuracy after playing around with it.
Voice commands are the fifth step.
Google Docs also includes a number of voice commands that enable you to build professional documents simply by speaking. We’ll go over a couple of the most useful commands now, but the full list can be found here.
The majority of the voice commands you’ll use are self-explanatory. The command “period” will insert a period into your document, while “bold” or “italic” will alter the text style accordingly.